Done-For-You Schedule Optimization
We analyze your labor costs by daypart, find where you're overstaffed and understaffed, and build you an optimized schedule template you can use immediately.
The Problem
Most operators schedule from habit, not from data
You're overstaffed during slow periods. Tuesday morning doesn't need the same crew as Saturday night. But the schedule says otherwise—and you're paying for bodies standing around.
You're understaffed during rush. When it gets busy, service suffers. Tickets pile up. Guests wait. Your team gets stressed. And you lose revenue you should have captured.
Labor cost percentage is a mystery. You know the number on your P&L, but you don't know why it's high or what to do about it. It feels like a black box.
Scheduling takes hours every week. You're making the same decisions over and over, juggling availability, and hoping it works out. There's no system.
On a $1M restaurant, that's $20,000–$40,000 per year—straight to your bottom line.
The Solution
Match your labor to your actual sales patterns
The PrimeShift Labor Audit is a done-for-you engagement where we analyze your labor costs against your actual sales by daypart, identify the gaps, and build you optimized schedule templates that you can start using immediately.
No more guessing. No more "we've always done it this way." Just a schedule that's built to hit your labor cost targets while maintaining service quality.
We break down your labor costs hour by hour, day by day. You'll see exactly where you're over and under.
You get schedule templates for each day of the week, built to match your actual sales patterns and labor targets.
Honest assessment of your team: who to keep, who to upskill, who's not working out. Plus hiring guidance if you're short.
Who This Is For
Your P&L shows labor eating too much of your revenue. You know it's high, but you don't know where to cut.
You schedule the same people for the same shifts because that's how it's always been. No data driving decisions.
When you get busy, things fall apart. Long ticket times, guest complaints, stressed team. Something's not aligned.
You have enough staff that scheduling is complex but not so many that you need enterprise software.
If you have fewer than 8 employees, the scheduling complexity probably doesn't justify this investment.
If you have union labor with fixed scheduling requirements, we can't change those constraints.
What's Included
Everything you get from the engagement
Complete breakdown of your labor costs by hour and day of week, compared against your sales patterns. See exactly where you're bleeding.
Ready-to-use schedule templates for each day of the week, showing exactly how many people you need in each role by hour.
Honest evaluation of your current team: who's performing, who needs development, and where you have gaps. Includes recommended roles and pay bands.
Projected savings with the new schedule model, including before/after labor cost percentages and dollar impact.
Interactive spreadsheet for testing different staffing scenarios. See how adding or cutting a shift affects your numbers.
Live walkthrough of all findings, plus discussion of implementation strategy and how to handle the conversations with your team.
Want to see exactly what you'll receive?
View Sample Labor AuditSample report using fictional data. Your audit will be customized to your operation's schedules and sales patterns.
How It Works
From data collection to new schedule in one week
We learn about your operation, your team, your pain points, and your goals. We'll confirm what data you have available.
You send us your payroll data, sales by hour/day, current schedules, and a list of your team with roles and pay rates.
We crunch the numbers: labor cost by daypart, overstaffing/understaffing patterns, role coverage gaps, and optimization opportunities.
We build your optimized schedule templates based on actual sales patterns and your target labor percentage.
90-minute call to walk through all findings, explain the new schedule model, and plan how to roll it out to your team.
Investment
Flat-fee pricing based on number of locations
| Restaurant Size | Price |
|---|---|
| Single Location (up to 40 employees) | $2,500 |
| 2-3 Locations | $4,000 |
| 4+ Locations | Custom Quote |
| Variable Pricing Factors | Modifier |
|---|---|
| 40+ employees at single location | +$500 |
| Rush delivery (under 5 business days) | +25% |
Under $3,000: 100% due before work begins
$3,000 – $7,500: 50% deposit to start, 50% upon delivery
Accepted: Visa, Mastercard, American Express, ACH bank transfer, check.
Requirements
Documents and data to get started
Why is hourly sales data critical? SPLH (Sales Per Labor Hour) is the core metric for this analysis. Without hourly data, we can only estimate daypart efficiency using daily averages — which may miss overstaffing during slow periods. Most POS systems (Toast, Square, Clover, Aloha) can generate this report. Not sure how? We'll help you pull it.
Timeline
5-7 business days from receiving your data to final delivery.
Yes, we mean it: one week to a better schedule.
Excel workbook with analysis, schedule templates, and scenario planner.
PDF summary report with key findings and implementation guide.
Live strategy call (90 minutes) to review and plan.
Rush delivery available: Need it faster? We can deliver in under 5 business days for an additional 25%.
Add-Ons
Extend your engagement if you need more support
Our Advisory retainer ($1,500/month) includes monthly schedule reviews, labor variance tracking, and ongoing optimization as your business changes. Never let labor creep back up.
Questions
Once we receive your deposit and required data, we typically kick off within 48-72 hours. Current availability is usually 1-2 weeks out.
Change is hard. We'll help you plan the rollout conversation and anticipate objections. Most employees appreciate a schedule that actually makes sense—fewer slow shifts standing around, better coverage when it's busy.
We provide honest assessments of your team, but we don't make termination decisions for you. We'll flag performance concerns and give you data to make informed choices. What you do with that information is up to you.
We deliver Excel-based schedule templates that work regardless of what software you use (or don't use). If you have 7shifts, HotSchedules, or similar, the templates translate directly. If you're still on paper or Google Sheets, that works too.
We can work with daily sales totals, but hourly data gives us much better precision for daypart analysis. Most POS systems can generate hourly reports—we'll help you figure out how to pull it.
No. We build you the system and templates; you run them. If you want ongoing support, our Advisory retainer includes monthly schedule reviews and adjustments as needed.
Visa, Mastercard, American Express, ACH bank transfer, or check. Payment terms depend on project size—see pricing section above.
Our Promise
If you implement our recommendations and don't see measurable improvement in your labor cost percentage within 90 days, we'll continue working with you at no additional charge until you do.
Guarantee Terms: "Measurable improvement" is defined as documented positive movement in labor cost percentage (labor $ ÷ sales $). To qualify for guarantee support, Client must: (1) implement the new schedule templates within 30 days of delivery; (2) use the templates for at least 6 consecutive weeks; (3) provide Restaurant Profit Systems with access to payroll and sales data to verify implementation and measure results; (4) respond to reasonable requests for information within 5 business days. Guarantee does not apply if lack of improvement is attributable to factors outside the scope of the engagement, including but not limited to: failure to implement recommendations, significant changes to minimum wage or labor laws, major changes to business volume, staffing changes outside Client's control, or force majeure events. Additional guarantee support is limited to advisory consultation and template refinement; additional on-site visits or new deliverables may be quoted separately. This guarantee is valid for 90 days from the date of final deliverable.
Let's talk about your labor costs and see if the PrimeShift Audit is the right fit.