Done-For-You Invoice Audit
We audit your invoices, find the overcharges you're missing, and negotiate better pricing with your vendors. Most clients see 3-8% COGS reduction within 30 days.
The Problem
Most operators don't have time to catch what suppliers slip past
Prices creep up without notice. That case of chicken that was $42 last month is now $47. Did you catch it? Did your bookkeeper? Suppliers count on you being too busy to notice.
You're paying list price, not negotiated price. Your competitors with more volume get better rates on the same products. But volume isn't the only lever—you're just not asking.
Invoices are full of "mistakes." Wrong quantities. Wrong prices. Charges for items never delivered. These aren't always accidents—and they add up to thousands a year.
You don't have time to shop around. You know you should get quotes from other vendors. You know you should compare. But when are you supposed to do that between lunch and dinner?
On a $1M restaurant, that's $15,000–$40,000 per year going back in your pocket.
The Solution
We find the money. You keep it.
We go through your invoices line by line, identify every overcharge and pricing error, and then negotiate directly with your suppliers to get you better rates. You don't have to change vendors. You don't have to do the awkward conversations. We handle it.
This isn't about switching to the cheapest supplier. It's about making sure you're not overpaying the suppliers you already use and trust.
We review 4-8 weeks of invoices from your top suppliers. Every line item. Every price. Every quantity.
We document every overcharge and billing error, then work with suppliers to get credits or refunds for mistakes.
We negotiate better pricing on your top-spend items using USDA wholesale benchmarks, margin analysis, and volume leverage.
Who This Is For
You don't have a purchasing department or dedicated bookkeeper reviewing every invoice.
Your actual food cost is higher than it should be, but you can't pinpoint where the money is going.
Your supplier relationships are on autopilot. Prices have crept up and nobody's pushed back.
There's enough spend here that even a 3% improvement makes a meaningful difference.
If you're spending under $5K/month on food, the savings may not justify the fee.
If you're required to use corporate-approved vendors at set prices, there's not much we can do.
What's Included
Everything you get from the engagement
Detailed analysis of 4-8 weeks of invoices with every error, overcharge, and pricing discrepancy documented.
We work with your suppliers to recover credits or refunds for documented billing errors. You keep 100% of recovered funds.
New pricing secured on your top-spend items with documented before/after comparison and projected annual savings.
Your prices compared to USDA wholesale benchmarks with implied markup analysis—objective proof of where you're overpaying.
What to watch for going forward—price creep triggers, variance thresholds, and when to renegotiate.
60-minute walkthrough of findings, negotiation results, and ongoing cost management strategy.
Free group purchasing option (Dining Alliance) with estimated savings—typically 8-12% on top of negotiation gains.
Want to see exactly what you'll receive?
View Sample Supplier ReportSample report using fictional data. Your analysis will be customized to your vendors and invoice history.
How It Works
From invoice collection to new pricing
We learn about your operation, your main suppliers, your spend levels, and your biggest concerns. We'll determine which pricing model makes sense for you.
You send us 4-8 weeks of invoices from your top 3-5 suppliers. We'll tell you exactly what we need—usually just photos or PDFs.
We go line by line through every invoice, flagging errors, tracking price changes, and identifying negotiation opportunities.
We contact your suppliers directly (with your authorization) to recover credits and negotiate better pricing on your top-spend items.
You get a full report of findings, confirmed new pricing, and a strategy call to review results and set up ongoing monitoring.
Investment
Choose the model that works for you
| Restaurant Size | Flat Fee |
|---|---|
| Single Location | $2,500 |
| 2-3 Locations (shared suppliers) | $4,000 |
| 4+ Locations | Custom Quote |
Not sure about the flat fee? We offer performance-based options:
Lower upfront cost. We take 30% of documented first-year savings. You keep 70%.
Split the risk. Modest base fee plus 20% of documented first-year savings.
"Documented savings" = confirmed price reductions × your average monthly volume × 12 months. We calculate this conservatively.
Flat fee: 50% deposit to start, 50% upon delivery of final report.
Performance-based: Base fee due upfront. Savings percentage invoiced upon confirmation of new pricing with suppliers.
Accepted: Visa, Mastercard, American Express, ACH bank transfer, check.
Requirements
Documents and access to get started
Vendor authorization: We'll need a simple letter authorizing us to contact your suppliers on your behalf. We provide the template.
Timeline
2-3 weeks from invoice receipt to final report and negotiated pricing.
Negotiation timeline can vary depending on supplier responsiveness. Some move fast; others take longer.
PDF audit report with all findings documented.
Excel workbook with pricing comparison and savings projections.
Live strategy call (60 minutes) to review results.
Add-Ons
Extend your engagement if you need more
Our Advisory retainer ($1,500/month) includes quarterly supplier reviews, ongoing invoice spot-checks, and proactive renegotiation when market prices shift. Never get caught by price creep again.
Questions
No. We're professional and respectful. Suppliers expect negotiations—it's part of the business. We frame everything as a partnership conversation, not an adversarial demand. Most supplier reps appreciate a clear, organized approach.
Some won't budge. In those cases, we recommend GPO membership (free) which gives you access to pre-negotiated pricing through group buying power. Even if pricing stays the same, the invoice audit typically uncovers billing errors worth recovering.
We use confirmed price reductions (in writing from the supplier) × your average monthly volume for those items × 12 months. We calculate conservatively—we only count what's real and verifiable.
With performance-based pricing, you only pay the base fee. With flat-fee pricing, we stand behind our work—see the guarantee below. In 5+ years of doing this, we've never failed to find meaningful savings for a qualified client.
No. This is primarily about getting better pricing from your current suppliers. We only recommend switching if there's a compelling reason and you're open to it. Most clients stay with their existing vendors at better rates.
Common issues: wrong quantities (charged for 3 cases, delivered 2), price increases without notice, duplicate charges, charges for items not delivered, and "temporary" price increases that never reverted.
Visa, Mastercard, American Express, ACH bank transfer, or check. Payment terms depend on pricing model—see pricing section above.
Our Promise
If we don't identify at least $2,500 in recoverable errors or annual savings opportunities, we'll refund 50% of your flat fee. That means the service pays for itself—or you get half back.
Guarantee Terms: Guarantee applies to flat-fee engagements only (not performance-based pricing). "Recoverable errors" means documented billing mistakes where credit or refund is owed. "Savings opportunities" means confirmed price reductions or market alternatives with documented lower pricing. To qualify, Client must provide complete invoices for the requested period and authorize vendor contact within 5 business days of request. Guarantee does not apply if Client has fewer than 3 regular suppliers or monthly food spend under $8,000. This guarantee is valid for 30 days from delivery of final audit report.
Let's talk about your suppliers and find out how much you're leaving on the table.