Restaurant365 is built for chains with CFOs and IT teams. RPS is built for independents — free tools, affordable products, and hands-on consulting that actually tells you what to do.
The Core Difference
Same numbers. Completely different outcomes.
"Your food cost is 34.2% this period. View 47 sub-reports for details."
"Labor is at 31.8% of sales. Schedule a call with your account manager to discuss."
"Upgrade to R365 Workforce for $200/mo extra to unlock scheduling optimization."
"Your food cost is 34.2%. Your burger bun vendor switched — that's costing you $847/month. Switch back or renegotiate. Priority #1."
"Labor is 31.8%. You're overstaffed Tuesday lunch by 2.4 hours. Cut one prep shift — saves $312/week. Priority #2."
"This week: Call vendor, adjust Tuesday schedule. Projected impact: +$1,400/month."
Restaurant365 was built for 50-location chains with accounting departments. You get enterprise features you'll never use, reports that require a finance degree to read, and upsells at every turn. RPS gives you exactly what independents need — clear problems, clear fixes, clear dollar impact.
Full Stack Comparison
We meet you where you are — and grow with you
| Your Stage | Restaurant365 | Restaurant Profit Systems |
|---|---|---|
| Just Starting Need to diagnose the problem |
$330+/month + implementation fees |
10-Minute Tuneup™ FREE |
| Learning the Fundamentals Need SOPs & systems training |
$330+/month same contract |
Stop the Bleed E-Book $9.99 one-time |
| Menu Costing Only Live food & alcohol costs + AVT pricing |
$330+/month bundled whether you need it or not |
Live Menu Engine™ $299 + $10/mo |
| Full Operations Menu + Sales + Inventory + Labor + Banking |
$500+/month with add-on modules |
Restaurant Machine™ $50/mo or $599 |
| Need Expert Help Audits, training, hands-on support |
❌ Not offered "contact your account manager" |
Consulting Services Menu, Labor, Supplier audits |
| Scaling / Franchising 1 → 10 locations |
Per-location pricing costs multiply fast |
Expansion Consulting Financing, legal, buildout |
Restaurant365 requires annual contracts, implementation fees, and per-location pricing that scales against you. RPS has no contracts — start free, upgrade when ready, cancel anytime. We're not just a software vendor. We're your profit partner for the entire journey.
RPS Products
Two products for two different needs
$299 setup + $10/month (or $999 one-time)
Live food & alcohol costing. Update vendor prices once — every recipe updates automatically. Contribution margins per item. Menu engineering matrix. AVT pricing calculations.
Operators who need menu costing solved but handle labor, inventory, and banking separately or manually.
$50/month or $599 + $10/month
Complete 6-piston operating system: Menu + Sales Mix + Inventory + Labor + Banking + Insights. Theoretical vs Actual COGS. SPLH benchmarks. Priority Actions with $ impact. Command Center reports.
Operators who want one connected system that tracks everything and tells them exactly what to do — like having a CFO in a spreadsheet.
Product Ladder
Every tier builds on the last — no wasted effort
Prime cost diagnostic, recipe cost cards, labor hour budget, break-even analysis. Find your biggest leak in 10 minutes.
Start FreeFull playbook with SOPs, checklists, and done-for-you templates. Food cost control, labor optimization, theft detection.
Get E-BookReal-time menu costing for food & alcohol. Update vendor prices once — every recipe updates. Contribution margins per item.
Learn MoreFull suite: Menu + Sales + Inventory + Labor + Banking. Theoretical vs Actual COGS. Priority Actions. Command Center reports.
Learn MoreBeyond Software
Restaurant365 gives you an account manager. We give you a partner.
We dig into your numbers, find the leaks, and build you a custom action plan. Not a report — a roadmap with dollar amounts attached to every fix.
We rebuild your menu from scratch — pricing, placement, margins, psychology. Average client sees 3-5 point margin improvement in 90 days.
PrimeShift audit analyzes your schedules, finds overstaffing, and builds optimized templates by daypart. Typical savings: $500-2,000/month.
We analyze your invoices, identify price creep, and negotiate with vendors on your behalf. Scripts, emails, leverage tactics — we handle it all.
Going from 1 to 10 locations? We help with financing, legal structure, leaseholds, brand systems, and operational playbooks for scale.
Just need advice? Book time with an operator who's been in your shoes. No contracts, no minimums — just answers when you need them.
Restaurant365 gives you software and a help desk. When you're stuck, you get a ticket number. RPS gives you a human who's run restaurants — someone who can look at your P&L, walk your line, and tell you exactly what to fix. That's the difference between a vendor and a partner.
Common Questions
What operators want to know before switching
Explore More
More tools and resources to help you decide
Start with our free 10-Minute Tuneup. Find your biggest profit leak in one session — no credit card, no commitment, no contracts. Or talk to a consultant who's been in your shoes.